Updating your Outlook signature to reflect changes in your title, phone number, or name is essential for maintaining professional communication. Here’s a step-by-step guide to request an admin to update your Outlook signature

Overview

All users must use the company-approved email signature provided by IT. This ensures consistent branding and professionalism across all company communications.

Important Information

Standard signatures are provided by IT and applied automatically
You can modify your signature manually to add more information .All signature changes must be requested through the IT Service Desk
Signatures are managed centrally to maintain company branding standards

Request a Signature Update

If you need to update any details in your signature (e.g., job title, phone number, department), follow these steps:

Submit a Request via Support Portal

Go to the Service Desk Portal
Raise a new ticket
  1. Select Email Signature Update 
  2. Provide the following information:
  3. Current signature details
  4. What needs to be changed (job title, phone number, email, department, etc.)
  5. Reason for change

What You Can Request to Update

Job title
Department
Phone number
Mobile number
Office location
Email address (if changed)

Checking Your Current Signature

To view your current signature:

Open Outlook
Click New Email
Your signature will appear automatically in the email body

Need Help?

If you have questions about your signature or need to request changes:

Contact IT Support via

Service Desk Portal
IT Service Desk number :  +44 208 682 5410.