Introduction  

Users and their managers are free to relocate and swap desks as often as they like. However, they will be required to own and action the relocation of the workstation/equipment process as well. 

This guide is intended to help with this process and try to make the process as easy and smooth as possible. 

Infrastructure 

  1. Each desk has two network cables, one for the workstation and one for the telephone. They are no specific to each type of equipment; therefore, any cable can be used for either device. 

 

 

 

  1. Each desk should have minimum four power plugs underneath the desk (one for the computer, two for monitors and fourth as spare or other equipment such as wireless headsets, smartphone chargers etc.) 

  1. Each desk has a monitor arms with two 22” monitors attached to it. Monitors use VGA, HDMI, USB-C and DisplayPort connectors to connect to either laptop or desktop as well as they are equipped with USB ports for keyboard + mouse. 

Prepare 

If you prepare and plan the relocation of your equipment, then you are 50% done.  

Ultimately, you are moving equipment from A to B, and the process is as simple as unplug, move, and plug back.  

The planning is required so the effort is kept to an absolute minimum. If you do some planning, by visually inspecting the source and destination desks, the relocation process should take you about 10 minutes. 

Relocate 

  1. Telephone:  

  1. Unplug the network cable from the back of the handset. If you have a headset, you may wish to remove it as well to help with the relocation, but you don’t have to.  

  1. The correct port for a Mitel handset is to the right (as handset seats on the desk). 

 

  1. Ensure the unplugged network cables do not fall back under the desk. Tight or attaching them to an object or tight them together so it is easy for the next person to use them.  

  1. On the new desk, just pick up one of the two network cables and plug the phone back. The phone will then reboot and after 1-2 minutes, it will be operational again. 

  1. Computer: 

  1. As part of the planning phase you should know if destination desk is spare, had/has a desktop workstation of a laptop. 

  1. Ultimately, unplug all cables (keyboard, monitor(s), mouse etc.) from the back/side/front of the computer, relocate and start plugging back. Do not turn on until al cables have been plugged back. 

  1. Notes about power cable: 

  1. If you have a laptop, take the power adaptor with you, unless same laptop model at both old and new desk, in which case you may as well leave it and use the other’s person power adaptor.  

  1. If you have a Micro desktop (those small square desktop computers), take the power adaptor with you, unless same micro desktop model at both old and new desk, in which case you may as well leave it behind and use the other’s person power adaptor.  

So, some planning will save you the time and effort to get the power sorted for the computer. For the keyboard and mouse, it does not matter, which USB port you plug them. Normally the USB of the Keyboard and the USB for the mouse, are connected at the back left of the primary monitor. Then another cable next to them with blue connector from the back of the monitor, goes the computer, thus making the connections easier, cause two USB cables become one. 

  1. Monitors: 

  1. This is where you can save a lot of time. Take a picture of how the cables are connected before unplugging them. 

  1. At the destination, use the old user power cables. You can also request new ones from IT if required. 

 

  1. The challenge is with the monitor connectors. There are three main types of monitor ports. The good old VGA is the most common together with newer HDMI, but some desktops will not have VGA or HDMI and have DisplayPort instead or other connector. You may end up requiring taking the special connector cables along if you are a user of newer laptop.